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PRIVACY POLICY
PERSONAL INFORMATION
Personal data is individual information about personal or factual circumstances of a specific or identifiable natural person.
1) “Personal data” means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, on-line identification, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

PROCESSING
(2) ‘processing’ refers to any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organisation, organisation, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

Responsible body within the meaning of the DSGVO

21-arch GmbH
Mr Ulrich Schwarz
Rotebühlstrasse 89/2
70178 Stuttgart
E-mail address: info@21-arch.com

Phone: +49 711 342246-100

For your protection, we, 21-arch GmbH, take technical and organisational measures to protect your data against unintentional changes, unauthorised access or unauthorised disclosure or loss.

21-arch GmbH will only process your personal data to the extent that this is necessary for our product range and you have voluntarily given us your electronic or other consent or we are legally obliged to do so.

Should particularly sensitive personal data be collected, used and utilized, we will process it only to the extent that we have your express consent in advance.

We collect your data in the following cases exclusively for the intended purpose:

– Submission of offers for planning services – pre-contractual/contractual services (legal basis according to Art. 6 I b.) DSGVO)
– Cooperation for planning our projects – contractual services (legal basis Art. 6 I b.) DSGVO)
– as a company for the preparation of offers and for the execution of construction work for our customers
– to support our company and our processes Art. 6 I f.) DSGVO
– For information about our office and our services Art. 6 I b.) DSGVO
– the processing of applications Art. 6 I a.) DSGVO

Legal obligation of our company (legal basis Art. 6 I c.) DSGVO
For some services (e.g. sending documents by post) we need your personal data so that they can be used sensibly and processed correctly. These are for example: Name, address, gender or title, date of birth, (competition), customer number, telephone number, fax number and e-mail address.
Filling out the fields provided for this purpose is completely optional and can be stopped at any time on request (e.g. newsletter).

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CONSENT
We process personal data on the basis of art. 6 para. 1 DSGVO. In addition, we are obliged to record your (electronic) consent to the collection or use of personal data in accordance with the provisions of the Telemedia Act.

Upon request, you can retrieve the content of the (electronic) consent at any time and revoke the consent at any time with effect for the future. After receipt of your revocation, we will delete your data, unless we are legally obliged to store it.
Should you have any questions regarding the legal basis for processing your personal data or require further information, please contact us using the contact details provided.

We would also like to expressly point out the possibilities of revocation at this point.

When visiting our website
When you call up our website, information is automatically sent to the server of our website by your browser in use. We have no direct influence on the collection of this data, but for reasons of transparency we would like to inform you about it. The provider obtains data through your access:

Browser type and version
Operating system used
Referrer URL, i.e. the URL from which you originally access it
Host name of the accessing computer
Time of the server request
System security and stability
These data cannot be assigned to specific persons. A consolidation of this data with other data sources is not made. In the event of illegal use, we reserve the right to check this subsequently.

The legal basis for the processing is Art. 6 para. 1 p. 1 f.) DSGVO. Our legitimate interest follows from the above listed purposes for data collection, to draw attention to our offer and the technical conditions for operating our website.

Cookies

Like many other websites, we also use so-called “cookies”. Cookies are small text files that are transferred to your hard drive from a website server. This automatically provides us with certain data such as IP address, browser used, operating system and your connection to the Internet.

Cookies cannot be used to start programs or transfer viruses to a computer. Based on the information contained, we can make navigation easier for you and enable you to view our websites correctly.

This data will not be passed on to third parties or linked to personal data without your consent.

In principle, you can also view our website without cookies. The Internet browsers are regularly set to process cookies. In general, the use of cookies can be deactivated at any time via the settings of your browser. Please use the help functions of your Internet browser to find out how to adjust these settings. We would like to point out that individual functions of our web pages may no longer function after deactivation.

YOU call us

When you call us or one of our employees, we collect caller identification information (caller identification number display). If your telephone number is not suppressed or withheld, we will see the number on the display. This number is automatically stored in the call list together with the call date and time. We do not record the call itself. We use this information to call you back if necessary.

We do not record calls, but we do make remarks and notes depending on the call so that we can discuss projects or a member of our staff can contact you.

YOU send us an e-mail

If you write to us via the contact email address, we will answer your mail or forward it to the appropriate employee.

We also monitor all e-mails sent to us, including file attachments, for viruses or malicious software. In doing so we process and store your data.

Disclosure of your personal data

Within our company, only those entities that need to have access to your data in order to fulfil our obligations will have access to your data.

Additional service providers or vicarious agents may receive data for the following purposes if they also comply with data protection regulations and we have concluded a corresponding contract with them.

If the transfer of data is necessary for the execution of the contract with you according to Art. 6 para. 1b DSGVO, the personal data may be passed on to third parties involved. This includes, for example, business partners, subcontractors, suppliers in a joint project. 21-arch GmbH processes your data for the purpose of implementing the contract, for the fulfillment of pre-contractual, contractual and post-contractual obligations, as well as for your direct contact for the implementation of the construction project. Appropriate agreements always exist with the companies involved.

These can be companies of the following categories:

– public authorities (e.g. building law offices, tax authorities)

– companies involved in the planning and construction process. We expressly point out that for our type of work, data may be passed on at a very early stage. This is a necessary process in order to be able to provide the service, sometimes also to be able to submit a plausible offer, in which we naturally observe all data protection aspects.

companies involved in the delivery process or contract processors, to whom we can deliver
execution of our business relationship (e.g. suppliers at

third-party deliveries, IT administration, facility management, payment card processing & payment transactions, marketing, personnel acquisition). Here we base our processing on the legal basis of Article 6 Paragraph 1 Letter c DS-GVO or Article 6 Paragraph 1 Letter f DS-GVO, since the processing is necessary to protect our legitimate interests.

Other data recipients may be bodies and companies for which you have given your consent to the transfer of data.

Data will only be transferred to countries outside the EU/EEA if local service providers or contract processors comply with the provisions of the DSGVO in addition to written instructions (EU Privacy Shield, EU standard contractual clauses)

Applicant data

We process your application documents to be able to assess whether you are a possible candidate for our company. (Art. 6 I b.) DSGVO).

As it is possible that the application documents may contain special categories of personal data, e.g. information on health, religious conviction or ethnic origin, we process your data on the basis of our legal obligations as an employer and the associated protection of your basic rights, also in accordance with Art. 9 II b DSGVO. Furthermore, it may also occur that we use your data in accordance with Art. 9 II h DSGVO to assess the employability of potential employees. We may be obliged to do this, as we may also be working on construction sites where special occupational health and safety measures must be observed.

The application process means that a small number of employees will be involved and will also have access to your documents.

We will not share the information you provide with any third party.

We will only use contact data to contact you and inform you about the progress of the application process.

Your personal data will be deleted at the end of the entire application procedure as soon as they are no longer required for the purpose for which they were collected. If an employment is created after the application process, these documents are transferred to the personnel file.

In the event of a rejection, your personal data is deleted six months after receipt of the rejection. Longer storage is only considered if it is necessary to defend legal claims or if a short-term extension of this period is unavoidable for organisational reasons. An extension may also be considered if you allow us to do so on the basis of your consent in the event that we are allowed to contact you again at a later date. Otherwise, what is stated under the deletion aspects applies accordingly. You may revoke any consent granted to us at any time. You can object to the processing of your personal data at any time. Of course you have the possibility to withdraw your application at any time and have it deleted.

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ADVERTISING AND EXTERNAL CONTENT
As far as we advertise for other companies on our internet pages, we will mark this advertising as advertising for you. You will be able to clearly identify the body responsible for the use of the data.
In future, the possibility of advertising will be based on a balancing of interests that complies with the principles of the DS GVO and the UWG.

– fair procedure
– adequate to the purpose of the processing
– in a manner comprehensible to the data subject

Should you come across any issues in this regard that you believe are contrary to these principles, please let us know. Since we are also constantly working on improvements, we will take your suggestions on board and change the processes if necessary.

If you leave the 21-arch GmbH website via a link to an external website, we expressly point out that you are accessing another Internet provider. This means that the links marked in this way refer to content that is not stored on our own server. If this is not already clearly stated in the text, we will, for example, mark the link to an external Internet page with the words “external link”.
We also expressly point out that we have no influence whatsoever on the contents of the external websites. Should linked external sites contain violations of laws or morality, we will remove the links to these sites from our Internet presence immediately after becoming aware of these violations.
There may be other data protection declarations on the servers to which the external links lead. In order to check these, you should visit the homepage of the respective offer and contact the respective provider directly if necessary.

Obligation of data retention
We will store your personal data for as long as necessary for the purpose for which your personal data was processed (this may, for example, be due to offers, products and services or to meet applicable tax, legal or accounting requirements).

If there is no further justified need for continued processing and storage, we will delete or make your personal data anonymous. If this is not readily possible (for example, because your personal data is stored in back-up archives), we will ensure that it is stored appropriately and removed from further processing until deletion is possible.

RIGHT TO INFORMATION AND RIGHT OF OBJECTION
You can assert your rights to free information, correction, deletion or blocking against 21-arch GmbH at any time, as well as object to further use.

You are entitled to the following data protection rights
– If you wish to access, correct, update or delete your personal information, you can contact us at any time by contacting us at the address below. After appropriate examination, we will execute your asserted claim immediately.
– You can object to the processing of your personal data or request us to limit the processing of your personal data.
– Should you require transferability of your personal data, you can also contact us at the contact details.
– You can object to the sending of advertising messages. We expressly point this out at this point.

You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the promotional emails (newsletter or similar) that we send you. To unsubscribe from other forms of advertising (postal advertising or telemarketing), you can reach us at the contact details listed below.
– You have the right to revoke your consent to the processing of data at any time. Should a revocation be received, this has no effect on the lawfulness of the processing for the period prior to your revocation and also has no effect on the lawfulness of the previous or future processing of your personal data, insofar as there is any other legal basis for this apart from your consent. We will take your request seriously and process it accordingly.
– We would like to point out that, in accordance with the legal provisions, you are entitled to submit a complaint to the competent data protection authority regarding the processing of your personal data by us. For further information, please contact your local data protection authority. In principle, we respond to all enquiries we receive from individuals and in doing so we want to ensure that you can exercise your data protection rights in accordance with the relevant data protection laws.

If you have any concerns or questions regarding the use of your personal data, please contact us:

21-arch GmbH or send an e-mail to datenschutz@21-arch.com.

Please understand that in the event of your revocation, we will no longer be able to provide certain services such as newsletters, offers, the sending of information material or participation in competitions, for example, because use is not possible without your e-mail address.

CHANGES TO THE DATA PROTECTION REGULATIONS
The services provided by 21-arch GmbH are constantly evolving. Their nature and form may change without prior notice. We therefore reserve the right to make regular changes to the privacy policy. These will be published on our website. We therefore recommend that you visit the website regularly and view the latest version.
Upon publication, the privacy policy is effective. If you do not agree to the changed terms, you would have to change your settings and refrain from visiting our websites.

January 2019